Popup Pal

How it works

How Popup Pal works

You open applications and take bookings. Traders apply, then pay their invoice straight from their banking app with nothing deducted on the way through. You place them on the floor plan. Then you run the day from any phone.

See subscription plansBook a demo

Before the show

Open applications and take bookings

Set out the stalls you have — pitch sizes, categories and how many of each — then open your application form. Traders tell you what they sell, how much frontage they need, whether they want power and who insures them.

Everything lands in one sortable inbox instead of three inboxes and a spreadsheet. Accept a trader and their stall is booked there and then, with the invoice already on its way.

Read the stall applications guide
  • Ask your own questions, and collect photos, certificates and insurance with the answers
  • Waitlist the maybes, decline kindly, and keep the whole thread in one place
  • Invite last year’s regulars back to a form that already knows them

Document expiry reminders bring the right paperwork back before show day, without you diarising it.

The money part

Get paid without the fee drag

Accepting a trader sends their invoice with a secure payment link. They settle it straight from their banking app in a few taps — no account to create, no card details to type, nothing deducted on the way through.

A £40 invoice puts £40 in your account. Included bank payments are covered by your monthly plan rather than shaved off each payment, so a busier season does not quietly cost you more to collect.

See what your traders get
  • Invoices go out automatically the moment you accept, and reminders chase the unpaid ones
  • Record cash and offline bank transfers too, so one view always shows who is paid up
  • Every plan includes every feature — plans differ only in how much stall money they cover
taken per stall payment
£0
a month, every feature in
From £49

Selling tickets as well is optional and pay-as-you-sell, with no subscription needed for it.

Getting ready

Plan your floor and place your traders

Draw your hall or showground once: pitches, walls, doors and the awkward pillar everyone forgets. Then drag each accepted trader onto a pitch — their stall already exists from their application, so nothing gets re-typed.

Plans change, and that is fine. Move a stall and the plan your setup crew works from is the plan that is live, right up to the morning itself.

Read the floor plan guide
  • Snap pitches to a grid and label them the way your team already says them out loud
  • See at a glance which pitches are still empty and which traders still need placing
  • Print or share the layout so setup, stewards and traders all read the same thing

Reshuffle on the day if a trader drops out — everyone downstream sees the change.

Show day

Run show day and scan people in

Any phone becomes a scanner — nothing to hire, nothing to install. Each pass verifies once, a repeat scan of the same code is caught on the spot, and your admitted count climbs as the queue moves.

Traders check in through the same flow, so you can see who has arrived and which pitches are still empty before doors open. If the car park moves, one announcement reaches everybody at once.

Read the day-of scanning guide
  • Check traders in against the floor plan and spot the gaps early
  • Sell walk-ups in box office mode without breaking your numbers
  • Send a live update the moment plans change, and see the day settle by close

It all runs in a browser on the phone already in your pocket.

The same four steps, in the product

Real Popup Pal screens from a sample market. Scroll to watch one trader move from application to admitted — and scroll back up to watch it all undo.

One trader, four screens

Follow one trader from application to admitted

This is the product, not a storyboard. Scroll, and Hazel & Oak Ceramics moves through the same four screens your team will use. Scroll back up and watch it all undo.

Applications

Spring Makers Market

  • Hazel & Oak CeramicsReturning trader

    Ceramics · 3m pitch · insurance on file

    SubmittedAccepted
    AcceptWaitlist

  • Wildflower Candle Co.

    Candles · 2m pitch

    Accepted

  • Little Fen Bakery

    Bakery · 3m pitch

    Submitted

  • Marsh Lane Prints

    Prints · 2m pitch

    Submitted
Stall provisioned · invoice sent

  1. From application to paid stall, without the fee drag

    Hazel & Oak apply through your form. One press of Accept and the stall is provisioned, with a secure Pay by Bank invoice already on its way.

    How applications work

  2. A checkout buyers actually finish

    They pay £120. You keep £120. Hazel settles the invoice straight from her banking app, and the processing line reads £0.00 — included in your plan.

    How payment links work

  3. A floor plan that lives where your stalls do

    Her stall already exists, so you drag it across the hall. It snaps to the grid, clicks into pitch B12, and the plan your setup crew prints is the plan that is live.

    How the floor plan works

  4. Show day runs from any phone

    Hazel checks in on the same QR flow as your buyers. Every code verifies once, the count climbs as the queue moves, and a second scan is caught on the spot.

    Day-of scanning guide

Live in an afternoon.

Event created, applications open, tickets selling and the gate scanned — one afternoon of setup.

Before your first event

What you need to start

Not much, and nothing you have to buy. Most organisers get their event created, applications open and the first invoices out in an afternoon.

  1. A show with dates and a venue

    Provisional is fine. You can set the stalls up first and publish when the details firm up.

  2. The stalls you offer

    Pitch sizes, categories and what each one costs. Change them later without starting again.

  3. An email address for your traders

    Applications, invoices and reminders all go out from your event, in your name.

  4. A phone for show day

    That is your scanner and your box office. No card reader to hire, no app to install.

Your traders need nothing at all — no account, no app, and no card details to type.

Read the getting started guide

That is the whole of it

See it on your own show

Pick the plan that covers your year and every feature comes with it, with stall payments landing whole. Or bring your next show to a call and we will walk it through with you.

See subscription plansBook a demo